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HR Policy
To Be Categorised
CoSO 12
STAC
01 June 2016
01 January 0001
01 January 0001

General Note

NHS Fife acknowledges and agrees with the importance of regular and timely review of policy/procedure statements and aims to review policies within the timescales set out.

New policies/procedures will be subject to a review date of no more than 1 year from the date of first issue.

Reviewed policies/procedures will have a review date set that is relevant to the content (advised by the author) but will be no longer than 3 years.

If a policy/procedure is past its review date then the content will remain extant until such time as the policy/procedure review is complete and the new version published, or there are national policy or legislative changes.

Agenda for Change (AfC): TERMS AND CONDITIONS BRIEFING

Doc Title:

2016/17 Christmas and New Year Public Holiday Briefing

Distribution:

Payroll Staff, HR Staff, EDG Members, Employee Director, Staff Side Representatives

Document Reference Number:

CoS012 (Supercedes previous versions of CoS012 which should be removed and destroyed)

Content Based on Decision made by:

Scottish Terms and Conditions of Service Committee (STAC)

Description:

This Guidance is based on the document agreed in Partnership by STAC. It deals with the process to be used for Christmas and New Year when public holidays fall at a weekend.

 

GUIDANCE ON PAYMENT OF PUBLIC HOLIDAYS 2016/17

1. INTRODUCTION

1.1 In December 2004, the Scottish Pay Reference and Implementation Group (SPRIG) issued guidance on the payment of public holidays over the Christmas and New Year Period - SPRIG/AFC/SGL/2004/005. The guidance covered staff on Agenda for Change (AfC) as well as those who, at that time, were still on Whitley Council terms and conditions of service. This letter updates that guidance and explains arrangements for payment of Christmas and New Year public holidays at weekends for all staff covered by Agenda for Change terms and conditions of service.

1.2 Please note that references in this document to staff being required to work also cover situations where staff are rostered to be on-call and are subsequently called into work.

2. GENERAL GUIDANCE

2.1 When Christmas and New Year public holidays fall at a weekend, provision is made to designate alternate days as public holidays. However, where staff are required to work over a weekend which would have been a public holiday, appropriate arrangements for payment should apply. It should be noted, however, that no member of staff should receive public holiday enhancements for both weekend days worked and the designated alternate days. This letter explains the arrangements that should be put in place.

2.2 This guidance outlines arrangements to be put in place when Christmas Day and New Year’s Day fall on either a Friday, Saturday or Sunday in any year.

Christmas and New Year Day falling on Friday

Friday 25 December and Friday 1 January - Public Holiday enhancements apply.

Monday 28 December and Monday 4 January - Public Holiday enhancements apply.

Christmas and New Year Day falling on Saturday

Monday 27 December and Monday 3 January - Public Holiday enhancements apply.

Tuesday 28 December and Tuesday 4 January - Public Holiday enhancements apply.

Christmas and New Year Day falling on Sunday

Monday 26 December and Monday 2 January - Public Holiday enhancements apply.

Tuesday 27 December and Tuesday 3 January - Public Holiday enhancements apply.

3. GUIDANCE ON WEEKEND WORKING

3.1 Where staff are required to work on Saturdays or Sundays over this period alternative arrangements should be put in place to ensure that staff are paid appropriately and also to ensure that no more than two public holidays are paid at Christmas and New Year.

3.2 With the exception of paragraph 3.7 below, staff who are not required to work any of the designated public holidays but work both days at the weekend shall receive public holiday enhancements on the Saturday and Sunday enhancements on the Sunday. In the case outlined in paragraph 3.7, Saturday rates would apply for Saturday working instead of Public Holiday enhancement.

3.3 Staff who work all four days including the two designated public holidays plus Saturday and Sunday shall receive public holiday enhancements for two days and Saturday and Sunday hours for the weekend days.

3.4 When Christmas Day and New Year’s Day fall on a Friday or Saturday, the following shall apply for staff who work the two designated public holidays, plus either a Saturday or a Sunday – public holiday enhancement for two days, plus Saturday or Sunday hours depending on which day they work.

3.5 With the exception of paragraph 3.7 below, staff who work one of the designated public holidays and the Saturday shall receive Public Holiday enhancements for both days and staff who work one of the designated public holidays and the Sunday shall receive Public Holiday enhancement for the designated Public Holiday and Sunday enhancements for the Sunday. In the case outlined in paragraph 3.7, Saturday rates would apply for Saturday working instead of a Public Holiday enhancement.

3.6 With the exception of paragraph 3.7 below, staff who work one of the designated public holidays and both of the weekend days shall receive public holiday enhancements for two days and Sunday enhancements for the third day. In the case outlined in paragraph 3.7, Saturday rates would apply for Saturday working instead of a Public Holiday enhancement.

3.7 When Christmas and New Year’s Day fall on a Sunday, however, normal Saturday hours will apply to staff who work on the Saturday.

3.8 Any queries, please contact payroll colleagues by e-mail on fife-uhb-epayroll@nhs.net.

 

Xmas / New Year 2016 - 17

 
 

24th December / 31st December

25th December / 1st January

26th December / 2nd January

27th December / 3rd January

Para

 

Saturday

Sunday

Monday

Tuesday

           

Working 4 days

Worked

Worked

Worked

Worked

3.3

           

Working 3 days

Worked

Worked

Worked

Day Off

3.5 + 3.7

Day Off

Worked

Worked

Worked

3.7

Worked

Day Off

Worked

Worked

3.7

Worked

Worked

Day Off

Worked

3.6 & 3.7

           

Working 2 days

Worked

Worked

Day Off

Day Off

3.2

Worked

Day Off

Worked

Day Off

3.5 & 3.7

Worked

Day Off

Day Off

Worked

3.5 & 3.7

Day Off

Worked

Worked

Day Off

3.5 & 3.7

Day Off

Worked

Day Off

Worked

3.5 & 3.7

Day Off

Day Off

Worked

Worked

No weekend working

           

Working 1 day

Worked

Day Off

Day Off

Day Off

3.7

Day Off

Worked

Day Off

Day Off

3.1

Day Off

Day Off

Worked

Day Off

No weekend working

Day Off

Day Off

Day Off

Worked

No weekend working

           

KEY

Saturday

Sunday

Public Holiday