Welcome to the NHS Fife Procurement Department website where you can find the information you need whether you are a Customer or a Supplier.
Procurement is the acquisition, whether under formal contract or otherwise, of goods, services and works from third parties.
The Procurement Team provides help and advice on all aspects of procuring goods or services for NHS Fife.
We will help you select the best suppliers and achieve best overall value for money, whatever you are purchasing. We can also help you decide if purchasing is the best option or whether alternative methods of sourcing may be more suitable.
NHS Fife Procurement Team provides a comprehensive procurement service for all NHS Fife functions across Fife. This role includes strategic planning and advice to improve effectiveness and value for money on supplies expenditure.
The Procurement Team also administers orders through the Pecos and Powergate systems as well as ensuring that the Catalogue Content is managed effectively through the CCM Team. The team also includes Ward Product Management staff located at the acute hospital sites who order and maintain stock on behalf of the wards and departments.
The Procurement team deals with NHS Fife specific contracts. For more generic products used in common with other parts of the NHS, NHS Fife collaborates with the rest of the NHS in Scotland and buys from National Contracts awarded by NHS Scotland National Procurement. The Team benefits from sharing resources and economies of scale with other Boards as part of a regional consortium including the East of Scotland Procurement Consortium.
Our Logistics Team are responsible for the operation of the Area Distribution Centre (ADC) and managing all goods in and goods out of the warehouse.
We ensure customer's (departmental) orders from the National Distribution Centre (NDC) and other Suppliers are received, picked and transported to the local delivery points within NHS Fife on time to meet the requirements of the entire NHS Fife.
NHS Fife buys goods, services and works through competition and in compliance with government policy and the relevant legislation. The procurement process complies with the NHS Fife’s Corporate Governance Policy, Standing Financial Instructions and the Public Procurement Regulations.
The procurement service is to secure value for money through fair competition in the most equitable way possible for the items that most closely meet NHS Fife requirements. Contract award decisions are based on the assessment of a range of evaluation criteria specific to the goods or services being purchased.
NHS Fife advertises contract opportunities above and below the EU thresholds on the Public Contracts Scotland Portal.
You can find NHS Fife Procurement Strategy document outlining the aims of the Department and major procurement activity here.
NHS Fife uses the eProcurement Scotland system (PECOS). The system has improved efficiency in the ordering process through the use of electronic catalogues and a paperless order process.
NHS Fife has implemented the eProcurement Scotland eTendering system (eSourcing Scotland), for use in making pre-qualification questionnaires and tenders available to suppliers.
Sustainable Procurement is defined as a process whereby organisations meet their needs for goods, services, works and utilities in a way that achieves value for money on a whole life basis in terms of generating benefits not only to the organisation, but also to society and the economy, whilst minimising damage to the environment.
NHS Fife has a very large external impact as a major buyer of goods and services from local, national and international economies and as such, has a major opportunity to improve economic, environmental and social sustainability. The aim of the Procurement Department is to support the NHS Fife by realising opportunities for sustainable development through procurement and ultimately delivering sustainable value to NHS Fife.
NHS Fife Procurement Department is committed to maximising Community Benefits from its procurement activities. This will be achieved through the inclusion of specific clauses within procurement contracts known as Community Benefit Clauses.
Community Benefit Clauses are contractual requirements which deliver wider benefits in addition to the core purpose of the contract. These clauses can be used to build a range of economic, social or environmental conditions into the delivery of contracts.
You can find NHS Fife Procurement Community Benefit Statement via the following here.
Procurement Annual Report:
NHS Fife Procurement will publish an annual report in April each year which will provide a summary of regulated procurements completed during the year including any community benefits generated as a result of these procurements. The report will also outline anticipated major procurement activities in the coming years.
Anti Bribery Statement:
NHS Fife conducts its contracting and procurement practices with integrity, transparency and fairness.
The Procurement Department is committed to the prevention of bribery and corruption as we recognise the importance of maintaining our reputation and the confidence of our stakeholders, particularly patients, the general public, those with whom we conduct business, and our employees. We do not accept bribery and corruption in the conduct of our activities and functions, either within the organisation or in our relationships with any external parties. We will not work with others who do not share our commitment to preventing bribery and corruption.
As an existing or potential contractor to NHS Fife we require you to understand that it may be a criminal offence under the Bribery Act 2010, punishable by imprisonment, to promise, give or offer any gift, consideration, financial or other advantage whatsoever as an inducement or reward to any servant of a public body and that such action may result in the Board excluding the organisation from the selected list of Potential Bidders, and potentially from all future public procurements.
The Procurement Department are committed to making doing business with us as easy as possible, encouraging innovation, continuous improvement and of course best value wherever possible.
We seek to offer small and medium sized enterprises (SMEs) the opportunity to grow and diversify through procurement.
We have a responsibility to manage our supplier base and are committed to ensuring that all contracts continue to deliver best value throughout the contracted period. This is achieved through constant review and establishment of strong effective relationships with suppliers that are focused on achieving continuous improvement for all parties concerned including sharing ideas on new technology or product that can help NHS Fife.
A contracts register summarises the details of the regulated contracts that relate to NHS Fife Board. We have many contracts with organisations of all sizes and these contracts need to be monitored and managed appropriately.
To view our Contracts Register visit Public Contracts Scotland
Procurement & Commercial Improvement Programme (PCIP):
PCIP replaces the previous Procurement Capability Assessment (PCA) of the Scottish Government. This programme has been established to monitor procurement performance in the public sector including that of NHS Fife.
This PCIP focuses on the policies and procedures driving procurement performance and more importantly, the results they deliver.
This forms part of our continuous improvement programme and is a key driver for always striving to be better.
Contact NHS Fife Procurement
In the first instance please contact NHS Fife Procurement by email Fife-UHB.ProcurementFifeNHS@nhs.net
For more information contactAlexander Odame, Procurement Compliance Manager
Tel: 01592657322 Contact Alexander Odame online