What personal data do we need from you?

We collect, use and store information about you such as your:

  • Name
  • Address
  • CHI number (your unique NHS identification number in Scotland)
  • Date of birth

What 'special types' of personal data do we need from you?

  • Your communication needs
  • Any declared disabilities or additional support needs
  • Your ethnicity and gender
  • Your health needs including: height, weight, waist circumference, diabetes risk score, medical history and medication history
  • Your lifestyle such as your diet, how active you are, and your mental wellbeing
  • Your programme outcomes

Who will be using your personal data?

Fife Sport and Leisure Trust deliver Get Moving with Counterweight on behalf of NHS Fife’s Adult Weight Management Service. Our digital programme is delivered by Second Nature. If you enter either of these programmes we will securely provide your data to them in order to provide your care.

If you enter the Counterweight Plus programme NHS Fife will share your name, address, telephone number and email address with Counterweight Ltd for product ordering and delivery purposes. No other data will be shared with them.

We work closely with our NHS colleagues in Borders and Lothian. To improve waiting times, patient's treatment may be delivered by clinicians in Borders or Lothian. We will securely provide your data to them in order to provide your care.

Your information will also be shared with Public Health Scotland and used to produce statistical reports to help us find ways to improve our service and plan for the future. Reports will not contain your personal information.

What will it be used for and what gives us the right to ask for it and use it?

The information we collect about you is to make sure that we fully understand the support and care you need, to review your progress, to keep you safe. From time to time we may also ask you for feedback to help us improve our service. If you choose not to provide feedback your care will not be impacted.

We collect and use your information to meet our duties as a healthcare/social care provider under National Health Service (Scotland) Act 1978.

Our legal basis for using your personal data is “Public Task” – it is necessary in order for us to deliver our responsibilities as an NHS organisation.

Our legal basis for using your special personal data is “Provision of Health and Social Care".


Following contact with our service we write back to the healthcare professional that referred you and/or your GP to update them on your treatment plan. The letters we write are kept on the NHS electronic system and can only be accessed by professionals involved in your care. If you were to tell us that you were at serious risk of harming yourself or someone else, or if you mentioned a child or vulnerable adult being at risk, then we have a duty to act on this information and share it with relevant services who can keep you, the child or vulnerable adult safe.

More information on NHS Fife’s privacy information can be found on the Data Protection Notice.